HOA Finances

Most Communities (pre-CCIOA and CCIOA) In Colorado 

The Colorado Common Interest Ownership Act (CCIOA) indicates that HOAs need to follow the following process for creating and passing a budget for the association:

• Draft and adopt a budget, 
• Provide notice of the adopted budget to the membership, and;
• Set a meeting for association members to review and consider a veto of the budget.

Unless a majority of the owners veto the proposed budget (or such higher percentage as established in the Declaration), the proposed budget becomes the approved budget of the association. Additionally, associations can require owner approval of the budget, as allowed by CCIOA. Associations also have the power to amend their budgets for revenues, expenditures, and reserves.

Limited Expense Communities In Colorado 

For limited expense communities, as defined in section 38-33.3-119 of CCIOA, CCIOA does not define the budgetary requirements needed to pass an association’s annual budget.  For those communities, carefully review the association’s governing documents for the budget process. 

At the discretion of the executive board or upon owner request, the books and records of the association shall be subject to an audit, using generally accepted auditing standards, to be performed by a certified public accountant.

If an audit is requested by the owners of at least one-third of the units represented by the association, in order for a unit owner-requested audit to occur, the association must have annual revenues or expenditures of at least two hundred fifty thousand dollars ($250,000.00). For more information on this audit process, please see section 38-33.3-303(4)(b)(I) of CCIOA. 

As an alternative, and HOA may request a review, which uses statements on standards for accounting and review services by an independent and qualified person selected by the board, which person shall have at least a basic understanding of the principles of accounting as a result of prior business experience, education above the high school level, or bona fide home study. 

Authority of Association to Levy Assessments

CCIOA states that an association, without specific authorization in the declaration, may adopt and amend budgets for revenues, expenditures, and reserves and collect assessments for common expenses from unit owners.

Regular and Special Assessments

Regular assessments (also known as “dues”) are typically paid on a monthly, quarterly, or annual basis, and go towards the overall operational maintenance costs of the association.

Special assessments are usually less frequent and made on an ad hoc basis, and go towards a specific purpose, such as a repair, replacement, or new construction. 

Excessive Assessments

An HOA can typically raise dues as much as it needs in order to meet its annual budget requirements. Any exception to this would be included in the association’s governing documents and usually listed as an annual cap on the amount an Executive Board may raise assessments from the previous years. You will need to review your association’s governing documents to determine if such a cap exists.

Use of Reserve Funds

An HOA’s reserve fund is an account dedicated to unanticipated and deferred expenditures, especially large ones. The association allocates money toward its reserve account over time so that, when a costly repair or financial outlay becomes necessary, cash reserves are available to handle the expense without sacrificing day-to-day functions.

The use of reserve funds is generally at the discretion of the Board, unless the governing documents require membership approval. 

Reserves Study

A reserve study is an examination conducted by a reserve specialist, consultant or accounting firm for the purpose of analyzing any probable long-term expenses. The reserve analysis is then used to estimate the association’s reserve needs as accurately as possible.

Although the CCIOA does not require a reserve study, it does address it in several of its sections.